Privacy policy

Your privacy is important to us, and we are responsible for the personal information you provide to us. This policy describes how we process, store, and handle your personal information, both when you are a customer and when you apply for a job with us.

It also outlines your rights and how you can enforce them. It is important that you read and understand the privacy policy to feel secure in our treatment of your personal information.

Responsible for the Processing of Personal Data

Jenny Mark is the data controller for the processing of personal data described in this policy.

If you have any questions or want to exercise any of your rights, you can reach us at:

Email: Jenny.Mark@biologique-recherche.com Address: Karlavägen 69, 114 49 Stockholm

Data Controller or Data Processor

For certain services and assignments, we will act as data controllers, such as audit services, tax services, and other qualified assignments where our clients cannot instruct us on what to do and how to perform the assignment. For other services and assignments, we will act as data processors, such as accounting and payroll assignments and certain consulting assignments.

How Do We Access Personal Data?

In addition to the information you provide to us, or that we collect from you when you become our customer, contact us, or apply for employment with us, we may also collect personal data from a third party. The data we collect from a third party includes:

  • Address information from public registers to ensure we have the correct address details for you.
  • Information about creditworthiness from credit rating agencies, banks, or information companies.

What Personal Data Do We Process?

We may process the following categories of personal data:

  • Contact information such as name, address, email address, phone number.
  • Identity information such as personal identification number, organization number.
  • Financial information such as the last 4 digits of your bank card and other bank-related information in connection with direct payments/card payments.
  • Work-related information such as employment details, applications, CV, cover letter.
  • Sensitive information such as membership in a trade union or health information.

How Do We Process Your Personal Data?

We primarily process your personal data to fulfill our obligations to you. Our starting point is not to process more personal data than necessary for the purpose, and we always strive to use the least privacy-sensitive data.

Here is information about the personal data processing that exists.

Providing and Fulfilling Service Contracts

We process personal data to fulfill our agreement and provide services to you. We process personal data for our administration and invoicing of services, for credit reporting purposes, to handle complaints and claims, to assist you with questions about your service when you contact our customer service, and otherwise to safeguard our rights and fulfill our obligations under our agreement with you. Personal data we handle in this processing includes contact information, identity-related personal data, and financial personal data. Sensitive data is recorded if it is part of a commission from you for income declaration.

Marketing

We process personal data to enable marketing of services to you and to enable the sending of newsletters for the services you are generally interested in and information about the company. Furthermore, to enable invitations to events within the area of your interest. Personal data we handle in this processing includes contact information.

Accounting

We process your personal data to fulfill the statutory obligations imposed on us, such as the Accounting Act's requirements for archiving accounting material. Personal data we handle in this processing includes contact information, identity-related personal data, and financial personal data.

Before Employment

We process your personal data when you apply for vacant positions or express your interest in employment with us. We process your personal data to assess your application and conduct the recruitment process. Personal data we handle in this processing includes contact information and identity-related personal data.

Legal Basis for Our Personal Data Processing

We process your personal data to administer and provide agreed-upon services. When it comes to personal data processing to fulfill requirements such as the Accounting Act or tax legislation, the legal basis for processing is a legal obligation.

For marketing and pre-employment processing, the legal basis is our legitimate interest. This means that we consider our interests in processing your personal data for these purposes, as listed above, to outweigh the intrusion into your privacy caused by the processing. This assessment has been made particularly considering that we believe that the processing will be beneficial for you.

Regarding personal data in connection with job applications that are not related to a recruitment process or completed recruitment process, we will save your personal data for possible future recruitment needs only if you have explicitly consented to this.

How Long Do We Store Your Personal Data?

We store your personal data as long as you are a customer with us and up to 12 months thereafter. Some personal data is stored for a longer period, for example, to fulfill the requirements of the Accounting Act and tax legislation. When the purposes of the processing are fulfilled, and the storage period has expired, your personal data is deleted securely or anonymized so that it can no longer be linked to you.

About Cookies

A cookie is a small text-based data file that a web server requests to save in your browser. By generally sending the contents of the cookie back with each request to the current website, the server can keep track of visitor preferences, behavior, or identity (to the extent known). We use the following cookies on our website:

  • Session cookies (a temporary cookie that expires when you close your browser or device).
  • Persistent cookies (cookies that remain on your computer until you delete them or they expire).
  • Third-party cookies (cookies set by a third-party website. We primarily use these for analytics, such as Google Analytics).

The cookies we use aim to improve the services we offer. Cookies make the website more functional and facilitate use for you as a user. We also use cookies to collect and analyze behavioral data based on your use of the website and services to improve the user experience and enable personalized communication and messages to you as a user. We also use cookies to target relevant marketing to you.

How Can You Manage Cookies?

You can change the settings for the use and scope of cookies in your browser at any time. You can choose to block all cookies, only accept certain cookies, or delete cookies when you close your browser. If you choose to block or delete cookies, it may mean that certain services cannot be used or that the website does not function correctly in all respects.

With Whom Do We Share Personal Data?

Our starting point is not to disclose registered personal data to outsiders unless the registered person has consented to it or unless it is necessary to fulfill our obligations under an agreement or law. In cases where we disclose personal data to outsiders, we ensure that the personal data is processed in a satisfactory manner.

Service Providers

To fulfill the purposes of our processing of your personal data and to meet the requirements that we, as a company, are obliged to fulfill, we share personal data with companies that provide services to us. These companies may only process personal data according to the data processing agreement signed with the company and according to the instructions they receive in connection with this. They may not use your personal data for their own purposes, and they are obliged by law and agreement to protect your personal data. A service provider may not share your personal data with a third party or subcontractor without our approval.

Authorities

We may provide necessary information to authorities if we are legally obligated to do so. This information may include your personal data. In connection with a legal dispute, it may be relevant to transfer information that may contain personal data to other parties in the dispute.

How Are Your Personal Data Protected?

We protect your personal data through a combination of technical and organizational solutions. We have taken specific security measures to protect your personal data from unauthorized access. We develop procedures and methods to ensure that your personal data is handled securely. Only those individuals who actually need to process your personal data for their tasks have access to them.

Your Rights

As a registered person with us, you have the following rights:

  • You have the right to request a registry excerpt where you can see what personal data we have about you.

  • You have the right to request correction if we have incorrect or incomplete personal data registered about you.

  • You have the right to have your personal data deleted under the following conditions:

    • The data is no longer needed for the purpose for which it was collected.
    • If the data is stored with your consent, and you withdraw the consent.
    • If the processing is based on a balance of interests, and there are no compelling reasons that outweigh your interest.
    • If the personal data has been processed unlawfully.
    • If deletion is required to fulfill a legal obligation.
    • If you object to processing for direct marketing purposes.

    The right to have personal data deleted does not apply if we are legally obligated (e.g., by the Accounting Act) to retain the information.

  • You have the right to data portability (the right to have your personal data moved) provided that the legal basis is consent or agreement, and what you can get out is personal data about you that you have provided yourself or that has been generated by your actions/activities.

  • You have the right to request a limitation of processing, but the request may not be fulfilled if processing is a requirement for the product/service to function.

  • You have the right to object to a personal data processing that has a balance of interests as a legal basis. For us to be able to continue with the current processing, we need to be able to show a compelling legitimate reason for the processing that outweighs your interests, rights, or freedoms. Otherwise, we can only process the data to establish, exercise, or defend legal claims.

  • You always have the right to object to the use of your personal data for direct marketing. If an objection is made against direct marketing, the personal data may no longer be processed for such purposes.

If you are not satisfied with the response you have received from us, you have the right to file a complaint with the supervisory authority.